How to start using free electronic signatures in Papermind
Despite its analog beginnings, the act of signing documents is still very much alive in our new digital existence - albeit with an online twist. Once a form of verification that the bearer was who they said they were for identification purposes (in the form of an obscure and near-impossible to replicate scribble), signatures now are more often used as a way to verify that an (already verified) recipient has read some terms and/or agrees to certain conditions.
With this gradual handover in terms of function, we are now able to use digital signatures instead of their paper-based alternatives. And Papermind offers this feature natively - so you can have that assured acknowledgement directly within your Papermind documents. Draw your signature with your mouse - go on, I dare you.
Why sign documents online? For peace of mind.
How does Papermind do docs?
Articles, files, and teams form the basis of your Papermind knowledge base that lives within Slack. Whether it’s project notes, onboarding information, a team wiki, or content creation, you can build a collaborative knowledge management system all within your most-critical work app. With full-text search of each and every document online, quick referencing, and easy to navigate categories, it’s the knowledge management system that your file system and project management software just can’t seem to adequately cover.
What are the benefits of free digital signatures in Papermind?
Want to know that someone has read a document, agreed to terms, or simply is taking responsibility for a certain work function? That’s where digital signatures - or eSign documents - come in.
Much like similar products you may have come across, Papermind’s free electronic signature feature allows you to add signature fields to articles that allow them to become legally binding upon signing on the dotted line - or undotted as the case may be.
However, unlike other digital signing services, Papermind offers document creation and digital signing all from within the one product, rather than having to upload a document and then embedding the signature. Just create, share, and the recipient can sign the doc in the browser.
What types of documents can I sign with PaperMind (examples)?
‘What documents do you have?’ should be the more important question.
Due to the digital nature of eSignatures, these can be added to almost any digital document that you can produce. And forms? The ideal spot for an eSignature.
With Papermind documents, you can now create any type of document you want to share with one or multiple parties that require their acceptance through digital signing.
Simply create your agreement, proposal, quote, contract - really, any type of document that you’re seeking acceptance too, and then define who you want to email it to.
When recipients click on the link in their email, they will be presented with the Papermind document in their browser, and will be provided with the tools to digitally sign the document.
How can I go paperless with Papermind?
It’s not just environmental consciousness that is the benefit of going paperless. Paper can be lost, can be easily destroyed, and also, anyone under the age of 35 may roll their eyes at the mere mention of it.
While signatures on paper are certainly still around within many business environments, it’s now more likely you’ll be digitally signing online for important documents like a rental agreement or an employment contract. Keeping up with the times and using electronic signatures as standard practice in business operations will help ensure you’re staying relevant in the eyes of your employees and external parties.
If your teams and conversations already live in Slack, then building your knowledge base - along with signed docs - into your most important collaboration tool simply makes sense.
Who can I share the digital documents with?
Since Papermind lives entirely within Slack, this is where you’ll do the most sharing. Once your document is in Papermind - whether dragged and dropped or created entirely, you can easily share it with any of your team members or channels in Slack. There’s also the ability to tag it up so that you can add it to Papermind Collections, for better knowledge sharing.
Of course, the document doesn’t just live exclusively in Slack, which means you’re able to do whatever else with it you please - ZIP it, email it, share the documents on Messenger - the world’s your oyster, go ahead and disseminate that doc.
Is it legally binding?
Digital signatures are legally binding in many jurisdictions around the world, including for the vast majority of documents in the US, UK, and Australia. While it’s always best to check with local laws and relevant legal documentation, you can rest easy that Papermind’s digital signatures are compliant with current legislations.
Can I create templates for clients, suppliers to sign?
Templating is a basic function within Papermind and on the creation of a new Papermind article, you’re able to select from a list of pre-defined templates, or edit them to suit your own business needs. Adding signature fields to templates is a snap.
Repeatable functions, processes, and docs are the backbone of any business, which is why templates are a must-have. Refine over time to ensure ongoing success.
Get started with Papermind
Papermind is available for download on Windows, Mac & Linux, accessed via Slack. Give Papermind a go with our free trial and watch your team’s organisation and productivity get a big boost.